public-clubsy

Club FAQ (Administration)

Status: Public draft Last updated: 2026-03-05 Application: ClubSy

1) Sports structure

The sports structure organizes your club into levels (sport, category, competition, and teams). It is the foundation for events, attendance tracking, and team-based permissions.

2) Team management

From club management you can create, edit, activate, or deactivate teams. You can also assign members, coaching staff, and team managers.

3) Event management

• Single events: one-time matches or training sessions.
• Recurring events: event series with a defined frequency.
• With other clubs: event invitations with propose, counter-propose, and accept flows.

4) Traffic-light system

The traffic-light system shows schedule availability and feasibility using visual states (green, yellow, red). It helps detect conflicts before confirming calls.

5) Attendance management

You can register attendance live (check-in) or after the event (post-event). Results feed dashboards and player/team summaries.

6) Visibility configuration

The club can configure which information is public, internal, or private. This impacts the directory, public profile, and third-party visibility.

7) Invite members

You can invite people via link, token, or direct contact (depending on configuration). If they already have an account, linking is completed when they accept.

8) Review requests (membership requests)

When a user requests to join a club/team, authorized admins review and approve/reject the request based on permissions.

9) Import templates

To speed up initial setup and operations:

• Sports structure import guide
• Sports structure CSV template
• Placeholder players import guide
• Placeholder players CSV template

10) Useful features and documents for admins

• Role and permission matrix (RBAC)
• Inter-club event invitation flow
• Recurring events operational guide
• Event lifecycle guide
• Advanced field/location configuration
• Weekly club operations checklist

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Notice

This content is informational and may be updated to reflect product improvements, operational changes, or applicable legal requirements.